Management & Support Services
The department is headed by the Deputy Chief Administrative Officer and comprises of the following sub-sectors namely:-
Mandate of the Department
To coordinate & ensure effective and efficient delivery of services through strengthening Local Government Administration, sound Financial Management and Accountability, capacity Building/ Institutional Development and provision of public information.
Improving people’s welfare and attitudes of life through the promotion of participation in government programmes and self motivated activities.
¨ To head the public service in the District for the implementation of policies & programmes of the central government & district council & ensure proper use & accountability for council resources
¨ To develop strategies & procedures for regulating & monitoring the implementation of development projects in the District according to government acts/ policies and district objectives.
¨ To manage & guide the District on matters of human resource planning, management & development
¨ To ensure that the public accesses government information freely and improve the public relationship within and outside the district local government
¨ To manage District records from their creation up to the final disposal.
¨ To ensure that the LG achieves value for money in all its undertakings
Achievements made in the FY 2014/15
¨ Appointed staff (100 education assistants, health workers, town clerk, assistant engineering officer, drivers, office attendant, superintendent of works, gender officer, procurement officer, personal secretary and health staff and posted in various locations.
- Reinstated head teachers, deputy head teachers and teachers and teachers back to the payroll.
- Mentored staff in the LLGs of Kayunga S/C, Kangulumira, kayunga S/C, Kayunga TC,Nazigo, Busaana, Kayonza, Kitimbwa, Bbaale & Galiraya .
- Made submissions to DSC on different cases i.e confirmation, recruitment, study leave and disciplinary cases.
- Commemorated National days i.e National disability day day at Kitimbwa C/U Primary SChool, womens day at Busaana sub county headquarters , sanitation week world water day at Busaale P/S and NRM day at Kangulumira sub county headquarters
-Coordinated and organised the national baraza which was funded by the office of the Prime Minister in Busaana SC
¨ Coordinated service delivery and programme implementation for all government and donor funded activities / projects and submitted reports / accountabilities to the relevant authorities.
¨ Monitored program/ activities implemented in the LLGs under different programs e.g PAF, LGMSD,PMG, PHC-Development & SFG.
¨ Inducted all the newly recruited staff
¨ Made Contributions to autonomous institutions like Uganda Local Government Authority (ULGA) .
¨ Up dated the pay roll for Traditional, elected & Conditional staff and got rid of abscondees, ghost staff,and the deceased
¨ Organized capacity building trainings for political & technical staff in procurement and contracts management, revenue mobilization and customer care & records management .
¨ Sponsored staff for short term & long term trainings under the capcity building grant
¨ Held revenue enhancement meetings
¨ Held Top Management Commitee Meetings
¨ Facilitated the dissemination of news about the District
¨ Ran 3 advertisements in New vision, about the existing tenders & jobs in the District
¨ Organised radio talkshows (Agafa Ekayunga) on radio Simba ,Kampala & SAuti FM
¨ Produced 200 mandatory notices about the District approved investment projects & IPFs for 2014/15 & posted them in public places, click on mandatory notices under publications to view
¨ District domain name renewed and Kayunga website hosted with support from Foundation for Human Rights Initiative
¨ Updated the District profile 2014 and posted it on the website ' click on newsletters undwer publications to view
Planned activities for the FY 2015/16
¨ Operationalise 4 town boards i.e Kangulumira, Busaana, Nazigo & KItwe- Nakyesa
- Coordinate all public funded programmes and activities.
¨ Recruit staff to fill vacant posts
¨ Confirm, discipline and grant study / maternity leave to staff
¨ Monitor and supervise all government funded investment projects and service delivery sectors to ensure that they are delivering services effectively to the community.
¨ Hold weekly top management meetings.
¨ Mentor staff at both the district headquarters and in sub counties.
¨ Commemorate national days
¨ Register all births, marriages & death
¨ Sponsor staff for long & short term trainings
¨ Carry out a board of survey.
¨ Skills enhancement through capacity building trainings
¨ Salary administration through filling pay change reports, updating the payroll, printing pay slips & timely submission of the updated payroll to trigger timely salary administration.
¨ Organise radio the district sponsored radio takshows under the Agafa Ekayunga radio program on radio Simba Kampala and Sout FM in Kayunga
¨ Make advertisements on existing tenders & jobs in the District
¨ Update and produce publications (newsletters, pocket booklets, mandatory notices e.t.c) containing district information on various programse .
¨ Computerize records entry, management, storage & retrieval.
¨ Prepare & evaluate bids